Many businesses today now opt to access documents and applications through remote or third party servers called the cloud rather than on a personal computer or a local server. Most of these cloud service providers have implemented very rigid security measures so as not to compromise their clients’ trust with regards to safe keeping of important information and also to avoid the presence of malware or any computer virus that may affect their system.
For others, the cloud may still raise concerns for their security despite the provider’s reassurances. They are simply uncomfortable with other people having access to their company’s data and important information. But if you can get past that, working on the cloud can considerably make your life better. Not only does working in the cloud free you more space and gives you more time to focus on running your company, they are also very affordable and flexible. Read the answers to all the possible questions that may be raised with regards to cloud computing so as to know if it is suitable to you.
Why should I use the cloud?
Working in the cloud gives you the convenience to access the software and services that you need in any web connected devices like your laptop, tablet or smartphones. If you are just new in the business, or most of your employees are working remotely that are spread out all across the globe, then it is ideal that you get the services of a cloud provider. Not only does it improve efficiency among your staff, it also helps you lessen your operating costs.
How can the cloud be cost effective?
Rather than pay for hardware that you barely use, you pay only for services that are also currently being enjoyed by larger companies. Rather than purchase a PBX hardware with very limited lines and average features, get a virtual PBX (read more) that will offer you with many extensions, superb features like business SMS, softphone capabilities and mobile phone integrations. The cloud provider’s technical assistance is available 24/7 and so there is no need for you to employ an IT person. You can pay only for the required storage space you need to store your files and documents on an online server. It pays in the long run because you become more productive using these tools.
Is it easy to use?
Usually cloud computing is very easy to set up. All instructions are very user friendly that even people who are tech-challenged can readily catch on. It usually starts with you signing up and agreeing to the terms and pretty soon you can access it. With cloud computing, very little hardware is installed since everything is programmed in the Internet.
What can the cloud do for me?
The cloud offers application and softwares that are always critical in running a business. They can help you with your accounting dilemma, get in touch with your clients through video call, as well as customer relations management (CRM) integration that enables you to keep track of all of your client’s information. Document sharing is very easy making collaboration among the team more efficient and productive.
Can the cloud be adjustable for growth?
The cloud is very flexible which makes them very easy to support growth and adjust readily to high demand periods. For example if you have an accounting firm and it is tax-paying season, you can request for an additional number of phone lines on your cloud phone so that you can accommodate the growing volume of calls that you will take at the same time. When tax season is over, you can request the host company to bring it back to your usual plan.